|Web Mailing Lists Guidelines|
This is a brief description about
new mailing list management system and it should interest
anyone who wish to participate in a mailing list hosted by the
bioacademy.gr domain. The following description is generic and
applies to all the mailing lists hosted here. More specific information
about each list can be found at the list's main web page (https://mail.bioacademy.gr/mailman/listinfo/<list
About mailing lists
A mailing list is a group of e-mail
addresses. Each e-mail account that belongs to the list is considered
as a "member" of the list. A
user can become a member of a list
after subscribing to the list (see Subscribing to a list
section below). Each e-mail sent to the list is known as a "posting" and
is being forwarded to all the members of the list. Some of the
mailing lists are managed by the new list management system
which makes the management and usage of a mailing list more efficient
and also provides a web-based access to the lists's postings. In each
list there is a member who is the administrator
and/or moderator of the list.
This person is responsible for the list
maintenance and management and also for making sure that the list
properly implemented. Any complaints or questions about a list should
be addressed to the list administrator.
Subscribing to a list
In order for someone to become a
of a list he/she must first subscribe to the list. Apart from being
able to post to the list and read the e-mails sent to the list,
members can also configure the profile of their account via the web
interface. See the Configuring
Your Account section below. Although
that the mailing list management system provides a web interface
where users can subscribe to the list the registration process for
most of the lists can only be implemented after applying a request to Bioacademy Secretariat. Subscription
information can also be found in the main web page of each list
Posting to the list
Someone can post to a list by
an e-mail to <list
name>@bioacademy.gr. Some lists are
configured so that only list members can post to the list while
others accept postings from everyone. In order for a list to function
properly there as some rules that posters should follow:
Reading the e-mail messages in the
There are two ways for someone to read the postings in a list. Typically postings to a list are automatically forwarded to every e-mail account that belongs to a member of the list. So every member will receive a copy of the posting at his/her e-mail account.
Additionally, someone can read the list's postings via the web interface. The e-mails of a list are archived on a time basis and are kept in the server for some period of time. This is useful for users that do not have access to their mail-client program (eq. Outlook express) on their computer and need to read the list's postings via the web. A list's archives are located at https://mail.bioacademy.gr/mailman/private/<list name>/ . Depending on the list's policy the archives may be public or private. While public archives are accessible by everyone private archives can only be accessed by list members and only after they have been authenticated. That is, someone must be a member of the list and should be authenticated before accessing the archives via the web interface. The web archives are kept in the server for an extended period of time (depending on the list) and that is another reason why large attachments should in general be avoided.
Configuring your account
The mail list management system also provides a web interface for a list member to configure his/her account settings. At the bottom of a list's main page https://mail.bioacademy.gr/mailman/listinfo/<listname>, a member can provide his/her credentials (e-mail address and password) and after being authenticated he/she can configure some options regarding his/her profile in the list.
Unsubscribing from a List
A member can also unsubscribe him/her self from a list. This will result in him/her having the same privileges as the general public has on this list. One way for a member to unsubscribe from a list is by using the web interface and after loging in to his/her account settings (see Configuring Your Account).
An alternative way would be to contact the Human Resources Department and inform them about his/her intention of being unsubscribed from the list.